Most churches appoint or designate one person from their ruling board or council to at least represent them on the missions team. Presumably, every member allowed to serve on the missions team has the confidence and approval of the church leadership. Missions team membership is an important and responsible position. Each missions team member should have unquestionable character, a track record of service to the church, and a level of discernment and fortitude to do what is in the best interest of the church and in alignment with her doctrine and tradition. Besides significant financial stewardship, the testimony of the Lord Jesus Christ and his Church is at stake through the lives and ministry of your representatives scattered around the world.
If an elder, pastor, or similar officer of the church is on the missions team, that person would regularly report the proceedings and decisions of the missions team to the ruling body. If not, then someone from the missions team, perhaps the chairperson, should have the opportunity to report to the ruling body at least quarterly. Financial summaries and a digest of decisions and activities of the missions team should be presented.
Usually, the missions budget has to have the approval of the ruling body at least annually. Sometimes line item support decisions about who is supported or what is no longer going to be supported must be approved by the elders or board.
It is wise to enlist the support and approval of the ruling body for guiding principles or boundaries around the decisions of financial support, strategic direction, and major activities of the missions team. Occasionally, a pastor just might (of course this is only hypothetical!) make some verbal commitment to a missionary, or missionary candidate, or mission official which obligates the church in some way. Doing so might put the church in a conundrum from which it might be difficult to back out. So, it is far better for the missions team to ensure that all the pastors and staff and ruling board members understand the criteria by which the missions team makes acceptable decisions about obligations of the church in missions. It doesn’t hurt to review those criteria from time to time in order to verify clarity about the criteria and the process.
Be a good friend to your church leaders; and they will be good friends to the missions team.
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